Printing infrastructure management

Konica Minolta - and all printers obey
You, as a true maestro, manage all printers: easily connect users, ensure data security, and optimize costs

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Printing management and security

The SafeQ, Workplace Pure or Dispatcher Paragon system allows you to easily see and manage all printers on one screen. Skillfully create your rules not only for printing but also for scanning – control the number of copies, ink color, and, of course, ensure document security. All documents are first sent to the server and printed only when you approach the device. Simple. Secure. Highly necessary.

Why is it worth implementing a print management solution?

1. Cost savings and optimization

Assign different rights and access levels to different employees.This is especially useful when employees print in color or single-sided unnecessarily. In addition, the administrator can allocate individual budgets to different users, thereby limiting specific users’ printing, copying, and scanning costs. All of this can be managed with Konica Minolta's print management solutions.

2. Analytics

Monitor who prints what, when, and at what cost. With a print management solution, it is easy to generate detailed and flexible reports covering the activities of individual users or user groups. This facilitates daily, weekly, monthly, or long-term cost monitoring. Additionally, the administrator can assign users to specific cost centers, or a user can select the appropriate cost center or project before each print job.

3. Simplicity

Manage your printing infrastructure with utmost simplicity. With just a few clicks, you can create user groups and assign printers to them. Adding new users, assigning them specific printers, and granting or restricting rights is equally straightforward. The system administrator can provide users with different levels of access to printers and their functions. All of this is managed centrally.

1. Flexibility

If you have your own servers, we can install the solution on them. However, if you don’t have servers or prefer to save space for other applications, the entire printing infrastructure can be hosted in the cloud and managed by us. For those who want to manage printing in the cloud but are unsure about the security of sending documents there, we offer a hybrid model.

2. Security and authentication

Documents are only printed when the user approaches the printer and authenticates using an employee card, PIN code, mobile phone, or username and password. This ensures that confidential and important documents don’t end up in the wrong hands, and that print jobs sent simultaneously by multiple users don’t get mixed up—eliminating the need to sort through a pile of printed pages.

3. Versatility

Not only using Konica Minolta printers? Our print management solutions support devices from various manufacturers, allowing you to monitor your entire company's printing infrastructure

Solutions:

Secure printing provides the data you need to manage and optimize your entire print environment. It gives you a significant competitive edge by implementing a solution that not only solves problems but also helps save time, reduce costs, and minimize effort.

Secure printing solutions are easy to implement—the interface is intuitive and easy to learn, so there’s no need to hire technicians. The software can provide detailed insights into your team’s printing habits and allow you to restrict access to certain features. It’s designed to be incredibly user-friendly.

SafeQ Cloud. Printing infrastructure in the cloud.

Simple print management that requires minimal effort from your IT department. You can manage your company’s print infrastructure anytime and anywhere. No matter which stage of your journey to the cloud you’re in, you can start using cloud-based print infrastructure in just a few minutes. Allow your IT team to focus on more critical tasks than managing print infrastructure.

Workplace Pure. Forget about the hassle of document adjustments.

Now you can forget about the hassle of searching for information in scanned documents, spending hours translating long instructions, and even more hours formatting them. No more tedious emails to the marketing department asking to change a single word in a brochure. With Workplace Pure, you’ll complete all these tasks in just a few minutes! Plus, you can manage your entire print infrastructure on this platform.

Dispatcher Paragon. Efficient cost management and optimized printing.

A solution for those who want to have full print management within their infrastructure. One tool that allows you to centrally monitor the entire organization’s printing, scanning, and faxing, with various functions and customizations tailored to the client's needs.

By implementing secure printing solutions, you can optimize your print environment. You can streamline workflows and identify which MFP devices are used most frequently, making your company’s needs much clearer. With secure printing, you can instantly reduce costs by requiring users to authenticate themselves before printing, scanning, or copying a document.

You can choose to offer a paid printing service to clients, allowing you to easily track their actions and calculate precise costs. You can use ID cards or PIN codes to ensure clients are authorized, monitor employees’ printing habits, and generate ready-to-use, customizable, and clear reports covering all MFP operations. Additionally, you can leverage detailed accounting to track any printing or copying related to specific projects, quickly summarize costs, and include them in the project budget.

You can also further reduce costs by using reports that clearly show the impact of limited printing on the natural environment, encouraging employees to avoid unnecessary printing. With Konica Minolta, you can make printing safer, simpler, and more efficient than ever before.